For Australian crews of 5–30
CrewCleared tracks every worker's White Card, high-risk licences, first aid and tickets — and texts you before anything expires. One screen shows who's cleared for site today.
Built for the trades that get checked at the gate
That's what high-risk work without a valid licence now costs in NSW — up from $4,500 since August 2025. And a worker knocked back at the gate still costs you their whole day, fine or no fine.Source: SafeWork NSW, WHS Regulation penalty changes, 22 August 2025
How it works
No software to install, nothing for the crew to download. If you can send a photo, you can run CrewCleared.
Add your workers, then snap their tickets with your phone. Or email us the photos and we'll have your register live by tomorrow — free.
Every licence gets tracked — including the ones with no printed expiry, like White Cards, and the sneaky ones like the 12-month CPR clock inside a 3-year first aid cert.
SMS and email alerts at 30, 14, 7 and 1 days before anything lapses. Check one screen each morning: green means cleared, red means don’t send them.
How the story changes
Every crew has lived all three. Here’s how each one plays out once the register is watching.
The old version of this story ends with a worker turned away at 6:40am and a day's revenue gone. The new version starts a month earlier: a text with the worker's name, the ticket, and the date — while there's still time to book the renewal and nothing stops.
SMS + email at 30, 14, 7 and 1 days. Alerts can go straight to the worker too.
Monday 6:31 am
CrewCleared
Danny K's EWP Yellow Card expires in 26 days (12 Sep). Book the VOC now and nothing stops.
CrewCleared
Sofia R's CPR lapsed Thursday. She's not cleared for first-aid duties until it's renewed — refresher is a half-day course.
A White Card has no printed expiry — but it goes void after two straight years out of construction work, and the site gate knows it even if the card doesn’t say so. First aid runs two clocks at once: three years for the cert, twelve months for CPR. CrewCleared models the actual Australian rules, state by state.
White Card lapse rule · HRWL classes · CPR component clocks · state trade licences
M. TORRANCE
CARD NO. WC 0114 8827 · NO EXPIRY PRINTED
The card won't warn you. CrewCleared does.
Head contractor wants evidence of tickets? Auditor on site? One tap exports a clean, dated credential register for one worker or the whole crew — ready to hand over, email, or upload to whatever portal they’re making you use this month.
Stops the re-keying. Your register stays the source of truth across every site.
| M. Torrance | White Card · HRWL (SB) | CURRENT |
| D. Kalouas | EWP Yellow Card | EXP 12 SEP |
| T. Ilievski | Working at Heights | CURRENT |
| J. Nguyen | First Aid HLTAID011 | CURRENT |
The honest comparison
Most crews run tickets off a spreadsheet, a whiteboard, or someone's memory. It works — right up until the morning it doesn't.
| The spreadsheet | CrewCleared | |
|---|---|---|
| Warns you early | Only if someone remembers to check it | Texts you at 30 / 14 / 7 / 1 days, automatically |
| White Card lapse rule | No expiry to type in — invisible risk | Tracked from last construction work date |
| CPR inside first aid | One date per row; the 12-month clock hides | Both clocks tracked separately |
| Proof for site managers | Screenshot it and hope | Audit-ready PDF in one tap |
| When the admin's away | The system is on leave too | Keeps watching, keeps texting |
Pricing
One price for the whole business, however many admins need access. You've paid enough portal fees.
CrewMost crews
For crews up to 15 workers
$49 /month
Crew XL
For crews up to 35 workers
$79 /month
14-day free trial, no card required. Pay annually and get two months free. Prices in AUD; GST is not currently charged.
I'm building CrewCleared after years around WHS folk watching the same story repeat: good crews losing days — and now facing $20,000 on-the-spot fines — over a date nobody wrote down. Not negligence. Just nobody's actual job to watch fifteen expiry dates across four different kinds of ticket.
So that's the whole product: it watches the dates, it texts you first, and it prints the proof when someone in a white hard hat asks. If you run a crew and this sounds familiar, I'd genuinely love ten minutes on the phone while I'm building it.
Ale CedilloFounder, CrewCleared · ale@crewcleared.com.au
Fair questions
No. CrewCleared runs in the browser on your phone or computer. Workers don't need the app at all — most crews have the office admin or owner run it. Optional SMS reminders can go straight to workers if you want.
Most crews are live within an hour: add names, photograph the cards, done. Or take up the concierge offer — email us photos of the crew’s cards and we’ll have your full register loaded by the next business day, free.
You pick a plan or you walk away — no card was taken, so nothing gets charged either way. Your data stays available for 30 days if you change your mind.
Correct — there’s no printed expiry, but under WHS regulations a White Card becomes void after two or more consecutive years out of construction work. CrewCleared tracks each worker’s last construction work date and applies the rule for you, including the state-by-state differences.
In Australia wherever practical, and it’s never sold or shared. Workers’ details are used for one thing: keeping their tickets current. See the privacy policy for the full picture.
Straight answer: CrewCleared tracks credentials and warns you early — but the legal duty stays with your business, as it does with any tool. What we remove is the “nobody noticed it expired” failure mode, which is the one that costs days and fines.
Leave your email for first access when doors open — plus our free crew ticket-register spreadsheet (with expiry highlighting) straight away, no strings.
Prefer to talk? Email ale@crewcleared.com.au — happy to have a 15-minute yarn about how you track tickets now.